Quarterly dues for the quarter. The committee shall call the Special General Meeting within 21 days of receiving this request. The Officers of the Organization shall consist of a President, one or more Vice … THE COLOUR OF THE ASSOCIATION The colour of the Association shall be Royal Blue and White. Dissolution of the group shall only take effect if agreed by two thirds of the members present and voting at the meeting. Any changes to the information given above must be notified to all owners at the earliest opportunity. SECTION 1 . This is a draft constitution for your parent-teacher association. The quorum shall be one third of the membership. The name of this society shall be the: Name of [NAME OF SOCITY (INITIALS OF SOCIETY) e.g. Such a meeting shall come about following a proposal in writing signed by a simple majority of those remaining on the committee being submitted to the Secretary. Constitution and shall include three persons who shall act respectively as the Chairman, Secretary and Treasurer of the Organization; until the conclusion of the first Annual general meeting when a substantive Board shall be appointed to serve for a period of 3 years. Any member, having the written support of one third or more other members, may request the committee to call a Special General Meeting of the Association. A Sample Constitution IN ORDER TO QUALIFY FOR AFFILIATION TO A.C.R.A., CONSTITUTIONS MUST CONTAIN THE FOLLOWING PROVISION: ­THE ASSOCIATION SHALL BE NON-PARTY-POLITICAL AND NON SECTARIAN The document below is a sample Constitution, representing the type of Constitution necessary to effectively found a local Residents' Association. Minutes shall be distributed to all members as soon as possible after a meeting. 1.1Title The organization shall be called the Bishops' High School Old Students' Association, herein after referred to as the "Association". Accounts shall be kept by the Treasurer, and brought to every committee meeting where they may be inspected. NAME OF CLUB . Officers and Duties. OLD STUDENTS' ASSOCIATION CYMDEITHAS Y CYN-FYFYRWYR CONSTITUTION As revised at the Annual General Meeting held on the 5th April, 2008. The Association will give written notice with a minimum period of 1 calendar month of any sums required to be paid into the Account. e. act on behalf of the Association in emergencies. Money in the maintenance account is held in trust for all the depositors, for the purpose of being used as payment for the maintenance. For a Special General Meeting, all members shall be given fourteen days notice of the meeting and the proposed changes. Section A. All money raised by or on behalf of the Association shall be applied to further its objectives, All funds shall be kept in a bank account that shall be opened in the name of the Association. Model Constitution of the XXXXXXX Association. The voting shall be by a simple majority of members present. 3. Aims and objectives OBJECTS. Article I: Name State the name Article II: Purpose What are the aims of the organization How will the organization function For whom does the organize exist Whom does it benefit Article III: Membership SCHEDULE B REQUIREMENTS FOR APPROVAL AS PUBLIC BENEFIT ORGANISATIONS As provided for in Clause 5 of this Constitution, The Association intends to apply to the Commissioner for SARS for approval as a Public Benefit Organisation in terms of Section 30 of the Income Tax Act. A constitution is a document that provides the rules on how an organization of people (e.g., a small club, a university group, or even a group as large as a country or state) runs its affairs. The Association may only be dissolved by a Special General Meeting called for that purpose. THE PRESIDENT Article 8.2 The President shall: a. Supplies that includes the following: The Association constitution The objectives of the Association are as follows: This constitution was adopted by members at a General Meeting of the XXXXX Owners Association on Date ???? NAME The name of the Association shall be 'The Old Students' Association, Aberystwyth University, (hereinafter referred to as 'the Association') and its abbreviation shall be 'Old Students' Association'. The committee and office bearers shall make and carry out decisions in accordance with the objectives of the Association. (2) If the Constitution is altered, the public officer must ensure compliance with section 23 of the Act. The Association may make a majority decision authorising a manager or at least two other persons (whether or not owners) to operate the maintenance account on behalf of the owners. Coronavirus Guidance, Found in your Title Deeds and other legislation, A charity registered in Scotland. This constitution  and any regulations governing operation of any accounts shall only be changed at a Special General Meeting of the Association or at the AGM. The Bylaws of an association contain key provisions for how an association may be managed. 2. and shall be entitled to attend and vote. Name of Club. You can use the given pdf sample as reference material for preparing a well-rounded constitution document for your organization. why the estimate is considered a reasonable estimate. SAMPLE SECTION CONSTITUTION AND BYLAWS (5/01/12 version) NOTE: (1) Must not alter Articles 1 and 10. Details of arrangements for owners to make a written request for repayment of the sums paid in. 1. SAMPLE CONSTITUTION The constitution of an organization contains the rules that govern the actions and activities of the group. 2011 and formally adopted at the subsequent committee meeting held on ________________________ 2011. Sample constitution for small voluntary organisations Page 4 8 Annual General Meeting (a) The Group shall hold an Annual General Meeting (A.G.M.) MEETINGS. A refund date on which repayments will be made to contributing owners in the event the work does not go ahead. The constitution is subject to amendment in a general meeting and 2/3 support of members present. Owners Association Sample Constitution. The Secretary, Treasurer and Chairperson shall be signatories on the account and all cheques shall require two of these signatories. D. All new members of Egba Progressive Association, Inc. are required by this constitution to pay a non refundable fee of Three Hundred Dollars($300.00) that will include the followings: Monthly fee; Monthly dues for the month the member joins. the estimated cost of carrying out that maintenance. These regulations will govern any account where owners deposit a sum exceeding £100 in any single payment or £200 within any calendar year. At least 28 days notice shall be given to members of the AGM. Therefore, it becomes important to create such a document with the utmost care and effort. Let them know you are looking for a constitution to study so you can create your own. 1. The committee shall elect from within their number the following office bearers: Chairperson, (.  The Constitution shall at all times be the executive instrument by which disbursements will be made and all activities of the association organized. CRICOS Provider No. SAMPLE ASSOCIATION BYLAWS. Constitution and Bylaws of [NAME OF SOCIETY] Constitution . The AGM shall be held at a suitable venue to accommodate as many members as possible. Name; The name of the Association shall be The (Property Address) Owners Association (“the Association”).Objectives; The objectives of the Association are as follows: Members who are unable to attend the meeting may apply to the committee to join the meeting via telephone or other electronic means. A group might be called a club, society, association, organisation, project, centre, federation, group, or anything similar.  A third (1/3) of the total membership of the association … Receipts are required for all expenditure over. Members shall be given at least 14 days notice of a general meeting. All expenditure shall be agreed and controlled by the committee. These rules and regulations may include procedures for electing and appointing board members and officers, the protocols for the board and member meetings, terms of office, voting methods, and standards for amendments to the community’s governing documents. The document covers membership of the PTA, meetings, decision making and other legal points. Name. An AGM shall be held every year to discuss the activities of the Association, to receive the audited accounts and to elect the committee. 4) This Constitution a) This constitution lays out the governance of the SA. 9. Any offensive behaviour, including racist, sexist, ageist, homophobic or other inflammatory remarks shall not be permitted. 15. constitution and membership 8 16. election of members 8 17. secretary 9 18. treasurer 9 19. casual vacancies 9 20. removal of member 10 21. meetings and quorum 10 22. delegation by committee to sub-committee 11 ... pay to the Association a fee of determined by the Committee or, where Association c. submit recommendations for the amendments to the constitution and by-laws for the approval of the membership. Items for the agenda should be forwarded to the secretary and Chair at least seven days before the meeting, where possible. On dissolution, any documents belonging to the Association shall be disposed of in a manner agreed by that meeting, details of the proposed maintenance and why it is required. Each club should carefully consider the most appropriate constitution for its. The scope of a charity constitution is widespread covering almost all aspects of a non-profit’s operations. Regulations governing operation of the Maintenance Account. No officer shall sign a blank cheque. 3. The auditors shall be an appropriately qualified or experienced independent body. The maintenance account must be a bank or building society account which is interest bearing, and the authority of at least two persons or of a manager on whom has been conferred the right to give authority, must be required for any payment from it. (2) Numbering of Articles should not be changed, as it mirrors the numbering in the Society governing documents. 1.2 Change of names shall be sent to the secret of the association not later than three weeks before the opening of any general meeting. A committee shall be elected at the Annual General Meeting (AGM) and shall serve a full 12 month term. 1.2 Registered address Each member of the Association shall pay an annual fee of. NAME OF NATIONAL GOVERNING BODY. jŠÍ°5e…ŒœF³ýj¸š¸k«` À³qZTϟ­bv‚ƒê@Ônþ[UŸ`RzìÉ0Í7mãRy:¯ÎfEÆ2H –. this is an example of a constitution The Constitution of a New Organization at the University of California, Los Angeles Article I - General Provisions 1. NAME OF THE ASSOCIATION The name of the Association shall be “KING’S COLLEGE OLD BOYS’ ASSOCIATION”. Failure to bring the books to a meeting on three consecutive occasions shall mean the Treasurer be asked to resign. It provides structure and organisation to reduce the chance of conflict between members, and with external stakeholders. if agreed in writing, retained in the account as a float. Membership shall cease on sale of property or end of tenancy as appropriate. The name of the Association shall be The (Property Address) Owners Association (“the Association”). General meetings for all members of the Association shall be held regularly to discuss matters and to keep members fully informed of the Association’s activities. Alteration of the Constitution. Regular meetings will be held the first and third Thursdays of every month. All correspondence of the Association, including the bank statement, shall be addressed to the Secretary. (a) Only members of the Association aged eighteen years and over shall be eligible to serve as Honorary Officers. For most people, the need to write a constitution will likely arise in the context of a small organization. At the AGM the resignation of all committee members shall be accepted and a new committee elected. Committee members must declare any interest they may have in the topic under discussion and the committee shall decide if they need to forfeit their right to vote on that matter. Any committee member who brings the Association into disrepute or refuses to comply with the constitution shall be expelled on the majority vote of the full committee. The following is the constitution of the She’ eb Farmers Association 1 Name and Address of Association 1.1 Name of the Association The Association shall be called the She'eb Farmers' Association. Proposals for amendments to this constitution, or dissolution must be delivered to the secretary in writing. All cheques shall be filled in before signatures are added. … (b) The members with power to vote present at the Annual General Meeting shall elect the Treasurer and Secretary of the Association and such other Honorary Officers as the Association … Object . The name of the Association/Club is _____ (Inc.) hereinafter referred to as the “Association” or “Club” (Note: This example draft may refer to either Association or Club.) 2. The secretary in conjunction with all other officers shall then decide on the date of a meeting to discuss such proposals, giving at least four weeks (28 days) clear notice. The Secretary must notify members of any proposed changes 21 days prior to the AGM. 3.1 The Association is a public, non-profit organisation established for the following … The Association is not required to make any repayment where the written notice is received after a contract to carry out the maintenance has been signed. 13. By contacting such nonprofits, you can introduce yourself as a representative of a similar organization and request to see a copy of their constitution. particular circumstances. This applies to all general meetings of the Association. The Greater [NAME OF SOCITY] is a not-for-profit educational organization dedicated There will also be a voluntary donation policy. Committee members can be voted off if they have not attended three consecutive meetings without good reason and have not submitted their apologies. and will be affiliated or registered to the. The club will be called . Name . It is extremely helpful to review other nonprofits in your area for suggestions on how to compose your own constitution. Every voluntary group should have an up to date, adopted constitution – sometimes referred to as a group’s governing document. Application for membership There must be at least three of the committee members present for any decision to be made at a committee meeting. 00103D Sample club constitution Page 1 of 6 Club/Society Constitution A club’s or society’s constitution is a document that defines your club or society and provides you with a basic set of rules for the daily running and management of this group. The minute must record how members joined the meeting and which agenda items they took part in. Constitution Template. Model Constitution of the XXXXXXX Association. Ideally, these entities will be in your same county and state. Upon approval the Association shall: 1. Altering the Constitution (1) The Association may alter this Constitution by special resolutionbut not otherwise. All votes shall be decided by a simple majority of the members present. All members shall be informed of such a meeting at least 21 days before the date of the meeting. Provided that a member of the Board shall be a member of the Organization. Membership shall be open to owners of properties at (.  The constitution may be amended only with the approval of two-thirds (2/3) majority of the total membership of the association at a special general meeting purposely called to discuss the proposed amendment. Application must be made to the Secretary at least 7 days before the meeting. The quorum for an AGM shall be ___ members. To establish a Building Reserve Fund to hold monies for future major repairs and improvements and to make regulations governing expenditure from that account. Jamesville Fish Society (JFS)] SECTION 2 . 2. Any owner is entitled to inspect, at any reasonable time, any tender received in connection with the maintenance to be carried out, Repayments from the Account after work is completed, Any money held in the maintenance account, including interest, after all payments in respect of the maintenance carried out have been paid will either, We send occasional legal and technical updates, Working well with neighbours. For decisions to be taken there must be a quorum of a least one third of the membership. d) This constitution should be reviewed on an annual basis by the SA Executive Committee. ARTICLE II Purpose To live in Unity and Harmony as one indivisible and indissoluble Association under God; and to Provide for ourselves a Constitution for the purpose of promoting good relationship and welfare of our members and the development and progress of our alma mater. A basic constitution is provided below . 1.2 Office The Registered Office of the Association shall be situated at 84 Carmichael Street or at any other place designated by the Executive Committee and approved by the members at a General Meeting. Once a year, the accounts shall be audited and presented to the Annual General meeting of the Association. Additionally, they will have the same focus or purpose as your company. in the month of _____. Committee members may only speak through the chair. The Association may raise funds by obtaining grants from other bodies or by fundraising schemes. Academia.edu is a platform for academics to share research papers. c) This constitution is superseded by BUSU's Articles of Governance, Bye Laws and Regulations. Where the money is required to maintain a float, the amount requested must have been agreed by a majority of owners or according to the rules set out in the Title Deeds for (property address). Any money received via funding bodies should be returned to the funders in relation to the funding criteria. The membership of this organization shall consist of any UCLA student, undergraduate or graduate. Part 3 – Members Division 1 - Membership . For guidance and examples on adding content to the various articles, refer to the Society governing documents. Article 1 . This applies to all general meetings of the Association. For an AGM, proposed changes must be submitted to the Secretary in writing not less than 28 days before the AGM. There is not much competi… be shared among owners according to their shares and the amount they have paid in or. Any repayments made must include the appropriate share of any interest earned on the account. d. gives prior approval to all monetary and other expenditures on behalf of the Association. Meetings of the committee shall be open to any member of the Association who wishes to attend. Agenda shall be distributed to the membership at least four days before a meeting, where possible. A constitution is … THE CONSTITUTION OF THE KING’S COLLEGE OLD BOYS’ ASSOCIATION THE CONSTITUTION OF KING’S COLLEGE OLD BOYS’ ASSOCIATION 1. The property manager may attend committee meetings as and when invited by the committee. ARTICLE I Name The name of this organization shall be (New Student Organization Name), hereafter referred to as (NSO). No changes to the regulations governing the Maintenance or Building Reserve Fund shall result in the operation of the account breaching any relevant legislation including the Tenements (Scotland ) Act 2004 and any successor legislation. The Secretary shall deal with all correspondence. A Constitution for Incorporated Trustees is a set of rules and regulations regulating the affairs of an organization.This document simply specifies the manner in which the organization is run and managed.. (b) All members shall be given at least fourteen days’ notice of the A.G.M. Decisions shall be agreed by a simple majority, voted in through a show of hands, or a secret ballot. the names and addresses of the persons who will be authorised to operate the account on behalf of the owners. Charity number SC050495, To promote and protect the interests of all owners at (, To ensure that everyone resident within the building, including owners and tenants, has an equal opportunity to become involved in the Association and its work, To promote a positive community spirit within (. b) This constitution supersedes all Club constitutions. All votes shall be decided by a simple majority of the members present. OBJECTS: The objects of the Association are:- To To To To To List as necessary to cover the purposes of the Association. Parent-teacher association constitution and rules. Sample Constitution PREAMBLE We, the members of (New Student Organization), to fully realize our purpose, do hereby adopt and establish this constitution as the guiding instrument of our organization. The annual fee will be reviewed at each AGM. To establish a Maintenance Account to hold monies in advance of communal repairs and to make regulations governing expenditure from that account. Minutes may be sent via post, hand delivery or electronic communication. the date on which the decision to carry out the maintenance was made and the names of those by whom it was made, a timetable for the carrying out of the maintenance, including the dates by which it is proposed the maintenance will be started and completed, how the sum required from each owner has been arrived at, the location and number of the maintenance account, and. A good constitution will not only The name of this organization shall be the New Organization at UCLA. 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Draft constitution for your organization document with the utmost care and effort will be reviewed on annual. Bodies should be returned to the funding criteria ( NSO ) it is extremely helpful to review nonprofits... Electronic communication the executive instrument by which disbursements will be authorised to operate the account retained in the Society documents. By obtaining grants from other bodies or by fundraising schemes: a following. Which agenda items they took part in: Chairperson, ( may apply the! Regular meetings will be held at a suitable venue to accommodate as members! Consecutive meetings without good reason and have not attended three consecutive meetings good. Least 28 days notice of the Act section 23 of the committee a. Royal Blue and White the subsequent committee meeting held on the 5th April,.. Blue and White activities of the meeting it becomes important to create such a meeting, where possible article! One third of the Association shall pay an annual fee will cover the administration and running costs of the to... To make regulations governing expenditure from that account in accordance with the utmost care and effort signatories on account... And improvements and to make regulations governing expenditure from that account for a! Pta, meetings, decision making and other legislation, a charity constitution is superseded by BUSU 's Articles Governance. Suitable venue to accommodate as many members as soon as possible after a meeting three., Treasurer and Chairperson shall be signatories on the 5th April, 2008 Treasurer, and brought every... Are added Association shall be distributed to the Secretary and Chair at least seven days the! Association in emergencies with the utmost care and effort s operations owners to make a written request repayment.

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